Board Memo – December 9

Board Memo – December 9
Posted on 12/09/2016

Dear RMAE Community:

Thanks to all who attended yesterday’s Regular Board meeting. For those not in attendance, we would like to provide a brief update on the noteworthy discussion and actions taken at the meeting.

A detailed line item budget was presented to the Board last night for review. This budget is consistent with the K-8 budget plan approved by the Board at last month’s Board meeting, and is to be formally approved at the next regularly scheduled Board meeting in January 2017 (subject to final review and revision as needed). In the meantime, this line item “pending approval” budget will be accessible next week via the Board Correspondence section of the RMAE website.

The Board also heard updates from various school groups such as PTO and Student Council, as well as various Board Committees including the Healing, Trust and Community Building Committee, Marketing, Facilities, Policy, Technology, and the School Accountability Committee (SAC). Most all of these committees have been recently reactivated and are now moving full speed ahead in support of the school. However, there is still an opportunity for you to participate in any committee(s) which suit your skills, experience or interest; in fact several committees spoke to their desire to have greater participation from the parent body. We encourage you to check out the RMAE Committee Sign-up List and sign up to join a committee and to help shape the future of RMAE and support the school as a volunteer!

There was also discussion regarding the composition of the Board as specified in the school Bylaws. After lengthy discussion, including input and advice from teachers present at the meeting as well as the School Director, the Board approved a motion to modify the school Bylaws to remove the School Director, the Preschool Director, and the Teacher representative as members of the Board. These changes were also supported by prior advice received from the Colorado League of Charter Schools and charter school lawyers. In tandem with this action, the Board created the Education Committee, headed by Mrs. Cathy Goodheart (6th grade teacher). The Education Committee was created so as to ensure that there is a formal and appropriate structure for the RMAE teachers and staff to have a voice regarding Board activities and to be able to provide input and feedback directly to the Board on a regular basis.

Following this was brief discussion regarding the School Director’s ability to reasonably manage classroom sizes commensurate with any situations that might arise which could result in a classroom size larger than that set forth in school Family Handbook. Though not a formal policy matter, the Board affirmed its belief that the Director does have flexibility when it comes to class sizes, provided the Director exercises judicious discretion and makes reasonable efforts to stay inside classroom size guidelines.

Lastly of note, the Board scheduled a Special Meeting for next Thursday, December 12 at 6:30 p.m. in order to fill three vacancies on the Board – two Parent representatives and one Community representative (bringing the total Board size from six to nine). As announced earlier this week, Board Member Britt Gaskell unfortunately resigned her position on the Board in order to attend to her mother’s unexpected and serious health issues. As Britt was also Board Treasurer, it is preferable that one of the newly appointed Board members will assume the Treasurer position. If you have any interest in being considered as a Parent representative (including possibly the Treasurer role) on the Board, please submit your resume/bio to the Board as soon as possible, and/or plan to attend next week’s Special Meeting when these vacancies are expected to be filled.

In closing, we would like to reiterate our thanks to all of you for your ongoing input and advice to the Board in support of the school. We wish you all Happy Holidays and we look forward to working with and for you during the second half of the school year.

Most Sincerely,

Rocky Mountain Academy of Evergreen Board of Directors

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